Data Protection Information
- Fraunhofer Institute for Communication, Information Processing and Ergonomics FKIE -

The following data protection information informs you about the processing of your personal data that we collect within the online survey "Design Challenges of ECDIS". Your personal data will be processed in accordance with the applicable data protection regulations.

1. Name and Contact Information of Controller and Corporate Data Protection Officer

The data processing controller is:

Fraunhofer-Gesellschaft
zur Förderung der angewandten Forschung e.V.

Hansastraße 27 c,
80686 München

(hereinafter referred to as “Fraunhofer”)

Email:	info@zv.fraunhofer.de
Telephone:	+49 (0)89 1205-0
Fax:	+49 (0)89 1205-7531

on behalf of its Fraunhofer Institute for Communication, Information Processing and Ergonomics

(hereinafter referred to as “Fraunhofer-FKIE”)

Email:	Kontakt@fkie.fraunhofer.de
Telephone:	+49 228 9435-0
Fax:	+49 228 9435-685

The corporate data protection officer at Fraunhofer can be reached at the above-mentioned address, c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.

Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as data subject.

2. Personal Data Processing and Purposes of Data Processing

Participation in the survey is voluntary. All responses will be treated confidentially.

a) Processing of a Personal Code

In order to fill out our survey, you will be asked to generate a personal code. This code is designed in such a way that we cannot link it to your person without considerable effort, unless you provide us with the generated code.

The personal code, which we cannot trace back to you without your help, can be used by you to make use of your legal rights and will not be used by us for any other reason than enabling you to make use of your legal rights.

To make use of your rights, please contact us by email. You will then be asked to generate your personal code again. Only with the help of this code, can we clearly identify your data and delete it as quickly as possible (within two weeks at the latest).

b) Processing of Responses

Usually, no personal data is collected when answering the questions of our survey. Insofar as the choice or wording of the answers makes it possible to draw conclusions about the person of the participant, data processing is carried out to protect our legitimate interests in accordance with Art. 6 (1) lit. f GDPR. The survey serves to assess potential difficulties with functionalities and information available on the ECDIS. Thereby, the usability of current ECDIS systems is researched and efforts will be undertaken to improve their usability. Herein, legitimate interests in line with the above mentioned regulation are to be recognized.

We store the questions and answers of the survey. In addition, the results are evaluated and analyzed anonymously by Fraunhofer employees.

Your answers will be completely anonymized or deleted as soon as we have finished data evaluation and investigated the research question underlying the project. Unless there are reasons that justify longer storage (for example, if you have given your consent in accordance with Art. 6 (1) lit. f GDPR).

The documentation and possible publication of survey results will be done exclusively in anonymized form, without mentioning your name and without providing any information that might allow conclusions to be drawn about your person.

3. Transfer of Data

As a matter of principle, we do not forward your data to third parties. A transfer to third parties is at best possible if:

you have given your explicit consent pursuant to Art. 6 (1) lit. a GDPR;
this is required pursuant to Article 6 (1) lit. b GDPR for the performance of a contract with you or
there is a legal obligation for disclosure pursuant to Art. 6 (1) lit. c GDPR.

A transfer of personal data to a third country (outside the EU) or an international organization is precluded.

5. Rights of the Data Subject

You have the following rights:

pursuant to Art. 7(3) GDPR, to withdraw your consent at any time. This means that we may not continue the data processing based on this consent in the future;
pursuant to Art. 15 GDPR, to obtain access to your personal data processed by us. In particular, you may request information about the purposes of the processing, the categories of personal data concerned, the categories of recipients to whom the personal data have been or will be disclosed, and the envisaged period for which the data will be stored. Moreover, you have the right to request rectification, erasure, or restriction of processing, to object to processing, the right to lodge a complaint, and to obtain information about the source of your data if they were not collected by us, as well as about the existence of automated decision-making, including profiling, and, if applicable, meaningful information about the logic involved;
pursuant to Art. 16 GDPR, to obtain the rectification of inaccurate data or the completion of your personal data without undue delay;
pursuant to Art. 17 GDPR, to obtain the erasure of personal data saved by us unless processing is necessary to exercise the right of freedom of expression and information, to comply with a legal obligation, for reasons of public interest, or to establish, exercise or defend legal claims;
pursuant to Art. 18 GDPR, to obtain restriction of processing of your personal data if you contest the accuracy of the data, the processing is unlawful but you oppose the erasure of the personal data, or if we no longer need the personal data while you still require it for establishing, exercising or defending legal claims, or if you have filed an objection to the processing pursuant to Art. 21 GDPR;
pursuant to Art. 20 GDPR, to receive your personal data that you have provided to us, in a structured, commonly used and machine-readable format or to transmit those data to another controller and
pursuant to Art. 77 GDPR, the right to lodge a complaint with a supervisory authority. Generally, you may contact the supervisory authority of your habitual residence, place of work or the registered offices of our organization.

Right of objection

If your personal data are processed on the basis of legitimate interests pursuant to Art. 6 (1) lit. f GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 GDPR, provided there are reasons for objecting arising from your special situation or your objection is directed against the processing of data for the purpose of direct marketing. In the latter case, you have a general right to object, which will be exercised by us without the need to indicate a special situation.

If you would like to assert your right to object, please send an email to datenschutzkoordination@zv.fraunhofer.de.

6. Data Security

All your personally submitted data are transmitted in encrypted format, using the widely used and secure SSL (Secure Socket Layer) standard.

In all other regards, we use suitable technical and organizational security measures to protect your data against accidental or intentional manipulations, partial or complete loss, destruction, or the unauthorized access of third parties. We continuously improve our security measures in accordance with the state of the art.

7. Timeliness and Amendments to this Data Protection Information

The further development of this online survey or changed statutory or regulatory requirements, respectively, may make it necessary to amend this data protection information. You may access and print out the latest data protection information at any time from our online survey.

Data Protection Information - Fraunhofer Institute for Communication, Information Processing and Ergonomics FKIE -